How-To

How to Add Microsoft Teams to Outlook

By Brian Burgess

Published April 13, 2022

Microsoft Teams is perfect for collaborating with colleagues. If you want to make your working day easier, you may want to add Teams to Outlook.

Microsoft Teams is a collaboration and chat software that offers a number of useful features, including remote team management and video calling.

If you’re using Teams, you’ll probably want to combine it with your work emails, too. The process to add Microsoft Teams to Outlook is generally straightforward, and you should be able to access Teams from the Calendar section in Outlook.

However, some issues can arise where you don’t see the Teams button on Outlook’s Ribbon. If you run into a situation where you’re unable to access or connect with Teams with Outlook, we have some troubleshooting steps that should get you up and running.

How to Add Microsoft Teams to Outlook

Adding Teams to Outlook should be straightforward. You simply install the Microsoft Teams desktop app and use it with Outlook, which should already be installed on your PC.

Microsoft Teams is available for Outlook on Windows, Mac, web, and mobile. It will work with Outlook from 2013 onwards, including Microsoft 365.

To install Microsoft Teams on Windows, use the following steps:

1. Make sure you install Microsoft Outlook and update the software first. You can update Outlook by opening Outlook and going to File > Office Account.
2. Click the Update Options dropdown and click Update Now. If an update is available, wait for the installation to finish— you’ll probably need to close Outlook while it updates.
3. After that, close Outlook while you install the Teams desktop app—you can download Microsoft Teams directly from Microsoft.
4. Install Teams using the installer file—the installation is straightforward.
5. When you get to the section to select an account, ensure it’s the same as the Outlook primary account. Otherwise, you’ll have to switch accounts and repeat the process.
6. Once the Teams installation is complete, re-open Outlook and select the Calendar view, and you’ll see Microsoft Teams listed in the Ribbon.
7. Now that you have Teams available on the Ribbon, just click it, and you can start your first meeting.

Can’t Add Teams to Outlook?

If the process of adding Teams to Outlook doesn’t work, try the following:

1. Verify that you’re using the same Microsoft account for Outlook and Microsoft Teams. Both accounts need to be the same. For example, if you’re using your work account in Teams, sign out of your personal email in Outlook.
2. Once you verify both accounts are the same, exit both Outlook and Teams properly—it should appear after that.
3. If that doesn’t work, restart your PC and try again.

Using Microsoft Teams

Using the steps above, you should have successfully been able to add Microsoft Teams to Outlook. You can start scheduling meetings and use other Microsoft Teams features. Remember that the Teams Meeting button will only show up while you’re in Calendar view with Outlook.

Other Teams features you might be interested in are capture and play Teams recordings or learning how to create breakout rooms. Other things you can do is create a team with a template in Microsoft Teams and share your screen in Teams.