96 Office 365 Shortcuts, 62 of Them You Didn’t Know About
When it comes to productivity, keyboard shortcuts can save a lot of time. Here is a handy list of 96 ways to do things quicker in Microsoft’s Office environment.
Accuracy is speed. That seems overly serious when talking about something you might consider boring like shortcuts to use in the Microsoft 365 (formerly Office 365) versions of Microsoft Word, Excel, PowerPoint, Outlook, and Access. Still, we’re going to give you a handy list of 96 ways to do things quicker in Microsoft’s Office environment. No matter how seasoned you are, we bet that there’s at least one shortcut you didn’t know. If you really want to master shortcuts, check out our complete list of Windows 10 shortcuts.
Before we begin, note that any keyboard shortcuts are based on the US keyboard. They may not work the same in your keyboard layout. You can try shortcuts from one Office 365 app in another one, and it may work there too. There are hundreds of shortcuts, and we can’t list them all here.
Let’s get going.
Microsoft Word 365 Shortcuts
You probably knew about these shortcuts…
| Pressing this | Does This |
| Esc | Cancels an action |
| Ctrl+Z | Undo last action |
| Ctrl+Y | Re-do last action |
| Ctrl+X | Cut selected item |
| Ctrl+W | Close document |
| Ctrl+V | Paste into document |
| Ctrl+U | Underline selected text |
| Ctrl+S | Save document |
But did you know about these Word shortcuts?
| Pressing This | Does This |
| Ctrl+R | Right align selected text |
| Ctrl+O | Open new document |
| Ctrl+L | Left align selected text |
| Ctrl+I | Italicize selected text |
| Ctrl+E | Center selected text |
| Ctrl+C | Copy selected item |
| Ctrl+B | Bold selected text |
| Ctrl+A | Select all |
| Ctrl+] | Increase font size 1 point |
| Ctrl+[ | Decrease font size 1 point |
| Alt+W then Q | Opens the Zoom tool |
| Alt+Q | Go to “Tell me what you want to do” |
Microsoft Excel 365 Shortcuts
Not many know about these shortcuts…
| Pressing This | Does This |
| Ctrl+B | Bold selected item |
| Ctrl+C | Copy selected item |
| Ctrl+O | Open a workbook |
| Ctrl+S | Save a workbook |
| Ctrl+V | Paste selected item |
| Ctrl+W | Close a workbook |
| Ctrl+X | Cut selected item |
| Ctrl+Z | Undo last action |
| Delete key | Remove cell contents |
Even fewer know these Excel shortcuts…
| Pressing This | Does This |
| Alt+A | Go to Data tab |
| Alt+H | Go to the Home tab |
| Alt+H then A then C | Center align cell contents |
| Alt+H then B | Add borders |
| Alt+H then D then C | Delete column |
| Alt+H then H | Choose a fill color |
| Alt+M | Go to Formula tab |
| Alt+N | Go to Insert tab |
| Alt+P | Go to Page Layout tab |
| Alt+W | Go to View tab |
| Ctrl+0 | Hide the selected columns |
| Ctrl+9 | Hide the selected rows |
Microsoft Outlook 365 Shortcuts
You might know these ones or someone who does…
| Pressing This | Does This |
| Escape or Enter | Close item |
| Delete | Delete selected message, task, or meeting |
| Ctrl+C | Copy selected item |
| Alt+S | Send message |
Even your IT person probably doesn’t know these shortcuts:
| Pressing This | Does This |
| Ctrl+Shift+M | New message |
| Ctrl+Shift+K | New task |
| Ctrl+Shift+A | Create appointment |
| Ctrl+E Alt+H then R then P | Search |
| Ctrl+2 | Go to calendar |
| Alt+S then S | Send and Receive |
| Alt+N then A then F | Insert file |
| Alt+JA then A then S | Attachment Save As |
| Alt+H then R then P | Reply |
| Alt+H then R then A | Reply All |
| Alt+H then M then V then select folder from list | Move to folder |
| Alt+H then F then W | Forward |
| Alt+H | Go to Home tab |
Microsoft PowerPoint 365 Shortcuts
Your cousin’s neighbor knows these ones…
| Pressing This | Does This |
| Ctrl+B | Make selected text bold |
| Ctrl+C | Copy selected text, object, or slide |
| Ctrl+N | Create new presentation |
| Ctrl+Q | Close PowerPoint |
| Ctrl+S | Save the presentation |
| Ctrl+V | Paste cut or copied text, object, or slide |
| Ctrl+X | Cut selected text, object, or slide |
| Ctrl+Z | Undo the last action |
| Esc | End the slide show |
Ten bonus points for each of these PowerPoint shortcuts that you know AND use:
| Pressing This | Does This |
| Alt+G then H | Select a theme |
| Alt+H | Go to the Home tab |
| Alt+H then F then S | Change the font size for selected text |
| Alt+H then L | Select a slide layout |
| Alt+H then S then H | Insert a shape |
| Alt+N | Go to the Insert tab |
| Alt+N then P | Insert a picture |
| Alt+W then Q | Open Zoom dialog |
| F5 | Start the slide show |
| Page Down | Go to the next slide |
| Page Up | Go to the previous slide |
Microsoft Access 365 Shortcuts
There’s a rumor that a man in Florida knows these Access shortcuts.
| Pressing This | Does This |
| Ctrl+F | Open the Find box in the Datasheet view or Form view |
| Ctrl+H | Open the Find and Replace box in the Datasheet view or Form view |
| Ctrl+O or Ctrl+F12 | Open an existing database |
| Ctrl+P | Open the Print dialog |
| F1 | Open the Help window |
| Tab or Shift+Tab | Move to the next or previous field in Datasheet view |
Does Bill Gates even know these ones?
| Pressing This | Does This |
| Alt or F10 to move to a different tab | Select the active tab of the ribbon and activate KeyTips |
| Alt+F4 | Exit Access |
| Alt+F5 then type the record number and Enter | Go to a specific record in a Datasheet view |
| Alt+H | Open the Home tab |
| Ctrl+Plus Sign (+) | Add a new record in Datasheet view or Form view |
| F11 | Show or hide the Navigation Pane |
| F2 | Switch between Edit mode and Navigation mode in Datasheet or Design view |
| F4 | Show or hide a property sheet |
| F5 | Switch to Form view from Design view |
| F6 | Move the focus to a different part of the window |
| S | Open the Page Setup dialog box for forms and reports |
| Shift+F10 | Display the shortcut menu for the selected item |
| Z | Zoom in or out on a part of the page |
There Are Even More Office 365 Shortcuts
Believe it or not, Microsoft considers all of these to be the most frequently used Office 365 shortcuts. Take your time and master a few. You’ll be surprised how much time and frustration it will save you. Plus you’ll look like a superstar in the office.
